HR Operations Manager

ITDS Poland is a dynamic and fast-growing company specializing in IT engineer outsourcing, Product Development, and Integration services across the financial, fintech, e-commerce, and healthcare industries. We seek a reliable and proactive HR Operations Manager to enhance our HR team. We want to hear from you if you have the potential, drive, and passion for work!

Your main responsibilities: Advisory for organizational units regarding Labor Law and the Civil Code

• Lead and manage the HR component of the month-end closing process
• Communicate with employees and contractors for timely reporting and document collection
• Coordinate payroll activities with other departments to ensure high-quality service and resolve operational problems
• Oversee the preparation, administration, and updating of Employment, Mandatory, and B2B contracts
• Manage personal documentation collection
• Administer candidates’ background checks
• Manage the company’s HRM system
• Prepare reports and statements for the Finance Department and Management Team
• Lead payroll-related audits, initiatives, and projects to improve payroll processes and services
• Cooperate with external vendors for Health & Safety training and payroll administration
• Implement automation in HR Operations processes
• Develop and maintain HR policies 
• Manage and delegate tasks efficiently within the team

You’re ideal for this role if you have:

• At least 4 years of experience in HR Operations or Payroll
• First experience as a Manager
• A Master’s Degree (HR-related studies preferred)
• Strong knowledge and practical experience with Labor Law and the Civil Code
• Deep understanding of payroll principles, concepts, policies, industry practices, and standards
• Outstanding communication and teamwork skills, making you a trusted point of contact for the organization
• Proficiency in reporting tools such as Excel (Power BI is a plus)
• Experience with payroll process automation
• Ability to adapt quickly to changing priorities
• A proactive, goal-oriented, and self-driven attitude
• Fluency in English

It is a strong plus if you have:

• Payroll certification
• HR Operations experience in the outsourcing industry

We Offer You:

• Stable and long-term cooperation with career development opportunities
• Opportunities to enhance your skills and expertise in Hard HR
• Impact on the HR Department’s development
• Participation in social events, trainings, and work in an international environment
• Access to the Medicover package and the Multisport program
• Hybrid work model with flexible hours
• Additional day off for your birthday
• Office in the city center and parking in the garage!

#GETREADY  to meet with us!

We look forward to meeting you. If you are interested, please apply and attach your CV in English or Polish, including a statement agreeing to the processing and storing of your personal data. You can also apply by sending an email at katarzyna.stachowiak@itds.pl.