Executive Assistant

Join us, and manage the details that shape big-picture achievements!

Krakow-based opportunity with the possibility to work 80% remotely!

As an Executive Assistant, you will be working for our client, a leading global financial services institution with a vast international presence. Your role will be supporting senior executives, ensuring the smooth operation of their day-to-day activities. You will manage schedules, coordinate meetings, and handle key administrative tasks with a high level of professionalism. Your ability to anticipate needs, maintain confidentiality, and manage multiple responsibilities will be crucial to ensuring the success of business operations.

Your main responsibilities:

• Organizing executive schedules, maintaining diaries, and arranging travel and accommodation
• Coordinating meetings, events, and managing internal and external stakeholders
• Preparing presentations, reports, and assisting with key business documents
• Deputizing in meetings, making decisions, and managing business area tasks
• Managing relationships with external service providers and stakeholders
• Acting as the primary point of contact for the executive’s area, ensuring confidentiality
• Supporting project management and overseeing small-scale business initiatives
• Composing communications and handling inquiries on behalf of executives
• Ensuring compliance with internal policies and maintaining confidentiality on sensitive matters
• Assisting with the overall administrative efficiency of the executive’s office

You’re ideal for this role if you have:

• At least 5 years of experience in an executive administrative role
• Advanced proficiency in MS Office, diary management, and travel booking
• Strong written and oral communication skills
• Ability to anticipate needs and work independently with minimal supervision
• Excellent organizational and multitasking abilities
• A university degree or equivalent education
• Experience in handling confidential information with discretion
• Professionalism in managing relationships at all levels within an organization
• High-level customer service and problem-solving skills
• Experience in working with various computer applications

It is a strong plus if you have:

• Experience working in the financial services industry
• Familiarity with managing service providers and external partnerships

#GETREADY  to meet with us!

We would like to meet you. If you are interested please apply and attach your CV in English or Polish, including a statement that you agree to our processing and storing of your personal data. You can always also apply by sending us an email at recruitment@itds.pl.

Internal number #5849